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Gr. 7 : Term 3 : Technology Weighting : PAT2
#1
Bug 

This post is made with acknowledgement to TI Lebone at the Free State Department of Education EMIS Section, as well as the EMIS Section itself.

If you have already noticed that the PAT2 Term Weight % has been incorrectly set to 0 and rectified it, no action is required on your part.  If not, please follow the instructions below:
Important: DO NOT use the Auto Calculate function for Validation of any other Subject, unless instructed to do so by an EMIS Official or your SA-SAMS Trainer.

Problem: Grade 7 Technology Marks are calculated incorrectly, i.e. doesn't include PAT2 in the Term Mark calculation.

Impact on calculation of Marks:
  • Grade 7, Term 3 Progress Reports
  • Year-to-date Results per Subject and Grade (12.9.13 & 12.9.14)
  • Promotion Schedules for Terms 3 and 4.

Specifics:
Grade: 7
Subject: Technology
Task: 4: PAT2 (PAT) - Formal

Prerequisites:
User with access to perform SBA Setup, Maintain SBA Results and Promotion Decisions + Report Comments.

Procedure:
  1. Access 12.3.11 School Based Programme of Assessment
  2. Select Grade 7 and Technology at the top
  3. Click Weights / Validation
  4. Click Yes, when prompted
  5. Click Auto Calculate
  6. Click Yes, when prompted
  7. Click Save / Validate
  8. Click Yes, when prompted
  9. Click Done to return to the previous menu (12.3 Maintain School Based Assessment)

  10. If you have Marks Capturing Security enabled, remove the Principal and HOD Verification first.  If Marks Capturing Security is Disabled, continue from the next paragraph:
  11. 12.3.12 Maintain Learner SBA Results
  12. 12.3.12.13 SBA Results - Principal Verification - Grade 7, Technology, All Classes, Term 3, Remove Principal Verification, Done
  13. 12.3.12.12 SBA Results - HOD Verification - Grade 7, Technology, All Classes, Term 3, Remove HOD Verification, Done

  14. 12.3.12.11 SBA Results - Capture
  15. Select Grade: Grade 7
  16. Select Subject: Technology
  17. Select Class: All
  18. Select Term: Term 3
  19. Click Go
  20. Click Save
  21. Click Yes when prompted
  22. Click OK
  23. Click Done

    If Marks Capturing Security is Enabled, remember to do the HOD and Principal Verification again.

  24. Click << Maintain School Based Assessment Menu
  25. Click << Curriculum Module Menu
  26. Click 12.7 Maintain/Print Learner Progress Reports
  27. Click 12.7.16 Maintain Learner Report Cycle Result
  28. Click 12.7.16.3 Maintain Results per Subject

  29. Select Grade: Grade 7
  30. Select Subject: Technology
  31. Select Class: All
  32. Select Report Cycle: Term 3
  33. Click Go
  34. Deviations between Calculated and Saved Marks will be indicated as light red in colour (Report <> Calculation), thus Report not equal to Calculation.
  35. Click Save
  36. Click OK
  37. Click Done
  38. Click << Maintain/Print Learner Progress Reports Menu

  39. Click 12.7.18 Maintain Learner Promotion Decisions + Learner General Report Comments.
  40. Select Grade: Grade 7
  41. Select Class: All
  42. Select Cycle: Term 3
  43. Click Go
  44. Change Promotion Codes under Select Code column, only applicable if indicated in red under Code*.
  45. Click Save
  46. If SA-SAMS reports "There is nothing to save", no learners have been affected Promotion-wise. Click OK.
  47. Click Done

You may now proceed to check if the calculations are correct.

Sarel
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